To set your default email address in Outlook on Windows: For this reason, you must check you’ve set the correct email as default before proceeding. When running multiple accounts through Outlook, we need to make sure the default account is set to the one you want sending your mail merge emailsĪt the final step of a mail merge, Outlook will use whichever email is set as the default and won’t give you a chance to change it. Part 2: Confirming your default email address before running a mail merge If you need a refresher on the mail merge process in Microsoft Office, here's our guide on the subject. The process is exactly the same, save one crucial detail, which I will explain next. Now that you’ve connected your Gmail account to Outlook, it can be used to send emails when you do a mail merge in Word and Excel. □ ✅ Run a mail merge in Outlook with your Gmail Account If you don’t have a second email, you should be fine simply emailing yourself.Ĭonfirm everything is set up correctly and that your email was received. In Outlook, send yourself an email to any other email account you have access to. Test out your new setup, send an email from Gmail using the Outlook interface Accept the permissions request to access your account and you’re done.
How to do a mail merge in word on a mac how to#
To start, I will show you how to add your Gmail account to Outlook so that it can be used to send emails.
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Things like the ability to track the outcome of emails you send in real-time, scheduling a send for later, and even personalizing attachments are all available when you use Google Sheets. This second way, while a little bit more involved, has some clear advantages. Run a mail merge from Gmail, but import your Excel and Word docs into Google.Add your Gmail account to Outlook, then a run a mail merge from Excel and Word.For more info, see Set up a mail merge list with Word.Users operating from a Gmail account who prefer Excel and Word over Google Docs can still run a mail merge with their Gmail account. Word data file is a data source you can create on the fly, within Word. See Use Outlook contacts as a data source for a mail merge Outlook Contact List contains data in a format that can be read by Word. For more info, see Prepare your data source in Excel for a mail merge in Word for Mac. Excel spreadsheets and Outlook contact lists are the most common data sources, but if you don't yet have a data source, you can type it up in Word, as part of the mail merge process.Įxcel spreadsheet works well as a data source if all data is on one sheet and the data is formatted so that it can be read by Word. Your first step in setting up a mail merge is to pick the source of data you'll use for the personalized information. This type of document is also called a catalog merge.Ĭreate a directory of names, addresses, and other information Use it to print out your contact list, or to list groups of information, like all of the students in each class. You'll be sending the email directly from Word.Įnvelopes or Labels where names and addresses come from your data source.Ĭreate and print a batch of envelopes for mailingĬreate and print sheets of mailing labelsĭirectory that lists a batch of information for each item in your data source. Each letter prints on a separate sheet of paper.Ĭreate and print a batch of personalized lettersĮmail where each recipient's address is the only address on the To line. Letters that include a personalized greeting. Follow the links for details about each type: Word provides tools for incorporating your data into the following kinds of documents. Use Outlook contacts as a data source for a mail merge If you know you'll be using Excel or Outlook as the source of your data, see:
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If you don't yet have a data source, you can even type it up in Word, as part of the mail merge process.įor details about data sources, see Data sources you can use for a mail merge. Excel spreadsheets and Outlook contact lists are the most common data sources, but any database that you can connect to Word will work.